Terms and Conditions

Privacy policy

Privacy Policy

Shine Aesthetics and Wellness is dedicated to protecting the privacy of those who may visit the Shine Aesthetics and Wellness website. Any usage or personally identifiable information collected at this site is not shared with any organization or business that is not affiliated with Shine Aesthetics and Wellness. Shine Aesthetics and Wellness does not sell personal information to third parties (i.e., companies or individuals that are not affiliated with Shine Aesthetics and Wellness). Shine Aesthetics and Wellness does not disclose any personal information except as permitted and/or required by state law and Federal laws.

General

We generally keep this Privacy Policy posted on our website and you should review it frequently, as it may change from time to time without notice. Any changes will be effective immediately upon the posting of the revised Privacy Policy.

WHEN YOU ACCESS OUR WEBSITE, YOU AGREE TO THIS PRIVACY POLICY. IF YOU DO NOT AGREE TO THIS PRIVACY POLICY, OR TO ANY CHANGES WE MAY SUBSEQUENTLY MAKE, IMMEDIATELY STOP ACCESSING OR USING OUR WEBSITE.

Our clinic’s mission is, and always will be, “Patients First”. We understand, acknowledge and respect any individual’s right to privacy and the concerns one may have in regard to privacy and security. We recognize the importance of protecting the privacy of information provided by our patients, as well as general users of our website. As such, we have established and implemented this “Privacy Policy” to inform you how we collect, store, use, share and protect the information we collect. If you have any questions regarding this information or our privacy practices, please see the section entitled “Questions and Comments” at the end of this Privacy Policy.

This Privacy Policy, together with the Website Terms of Use posted on our website, sets forth the general rules and policies governing your use of our website. Depending on your activities when visiting our website, you may be required to agree to additional terms and conditions.

This Privacy Policy does not apply to information collected by third party websites, software or services accessible through our website, which are governed by the terms of service and privacy policies of the providers of such services. Even if the third party is affiliated with us, we have no control over these linked sites or services, each of which has separate privacy and data collection practices independent of us. Data collected by third party websites (even if offered on or through our site) is not received by us. As such, we are not responsible for the privacy practices or the content of any such websites or liable for the acts or omissions of such third parties. These linked sites are only for your convenience, and you therefore access them at your own risk.

Nonetheless, we seek to protect the integrity of our website and the links on our website and therefore request any feedback on not only our website, but for sites our website links to as well (including if a specific link does not work).

IMPORTANT NOTE! Our Notice of Privacy Practices is a separate document that governs how medical information about you may be used and disclosed by Our Clinic. MEDICAL DISCLAIMER. IF THIS IS A MEDICAL EMERGENCY, PLEASE IMMEDIATELY CALL EMERGENCY PERSONNEL (911) TO GET PROMPT MEDICAL ATTENTION. DO NOT RELY ON ELECTRONIC COMMUNICATIONS OR THIS

WEBSITE FOR ASSISTANCE IN REGARD TO YOUR IMMEDIATE, URGENT MEDICAL NEEDS. THIS WEBSITE IS NOT DESIGNED TO FACILITATE MEDICAL EMERGENCIES. OUR HOSPITAL CANNOT GUARANTEE RESPONSE TIMES IF YOU CHOOSE TO USE THIS WEBSITE IN THE EVENT OF A MEDICAL EMERGENCY. What Types of Information Do We Collect? Personal As a general policy, we do not automatically collect your personally identifiable information when you visit our website, and you can generally access and browse our site at any time without providing any personal information. However, when you register, and at other times during your use of the website, we will collect personally identifiable information to the extent that you choose to provide such information to us. Certain information may not be personally identifiable when standing alone (e.g., your age), but may become so when combined with other information (e.g., your age and name). Whether you provide this information is your choice; however, in many instances this type of information is required to participate in the particular activity, realize a benefit we may offer, or gain access to certain content on the website. In addition, we do not share any personally identifiable information of any individual collected on our website with any third party unrelated to us, except in situations where we must provide information for legal purposes or investigations, to protect our rights in or the safety of our website, to protect the safety or rights of other users of our website or if so directed by such individual through a proper authorization. Non-Personal Information We collect non-personal information such as website usage, traffic patterns, site performance and related statistics based on our tracking of your visits to our website. Non-personal information may include the type of browser you are using, the third-party website from which your visit originated, the operating system you are using, the domain name of your Internet service provider, the search terms you use on our website, and the specific web pages you visit. How Do We Collect Information? Forms Our website contains forms through which users may request information or supply feedback to us. In some cases, telephone numbers, email addresses or return addresses are required so that we can supply requested information to you, and in other cases, correct names and addresses are required to process credit card payments. After you fill out a form, we may contact you with follow-up information related to your request (unless you have checked an “opt-out” box on the form). We do not provide any information supplied on our web forms to any outside organization for any reason (other than where we may be required to by law, or as necessary to process credit card information). We do not save this personal information for any other reason. Surveys Occasionally, we may survey visitors to our site. The information from these surveys is used in aggregate form to help us understand the needs of our visitors so that we can improve our site. We generally do not ask for information in surveys that would personally identify you. If we do request contact information for follow-up, you may decline to provide it. If survey respondents provide personal information (such as an

email address) in a survey, it is shared only with those people who need to see it to respond to the question or request. Email At registration and at various times as you use the website, you will be given the option of receiving recurring informational/promotional newsletters via email from us and/or directly from third parties. When you sign up for our email newsletters or at any time, you can choose to opt-in to receiving additional promotional emails from us. In order to subscribe to our newsletters via email, we need your contact information, like name and email address. You can unsubscribe from the newsletters by simply clicking on the “unsubscribe” link at the bottom of any email newsletter. “Phishing” is a scam designed to steal your personal information. If you receive an email that looks like it is from us asking you for your personal information, do not respond. We will never request your password, username, credit card information or other personal information through email. IP Addresses The Web server automatically collects the IP (which stands for Internet Protocol) address of the computers that access our site. An IP address is a number that is assigned to your computer when you access the Internet. It is not truly personally identifiable information because many different individuals can access the Internet via the same computer. We use this information in aggregate form to understand how our site is being used and how we can better serve visitors. Please note that although such information is not personally identifiable, we can determine from an IP address a visitor’s Internet Service Provider and the geographic location of his or her point of connectivity. First Party Cookies We collect information about visitors to our site using “first party cookies”, which are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser. Cookies are never associated with specific personal identities. First party cookies are distinct from third party cookies that they are created and directly served by the company hosting the website. We use two types of cookies on this site:  We use persistent cookies to recognize a repeat visitor, enabling us the opportunity to offer the visitor a set of services or information requested in a previous visit.  We use session cookies to track a visitor’s path through our site during a visit, to help us understand how people use our site. You can delete our cookies at any time. The “help” section, located on the toolbar of most browsers, will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie or how to disable cookies altogether. Since cookies allow you to take full advantage of some of our website’s best features, we recommend that you leave them turned on. Heatmapping Shine Aesthetics and Wellness uses Zoho Page Sense as a heat mapping tool to provide information on user behavior. Zoho Page Sense tags are present throughout the ShineWellnessTx.com site, as well as the Kyruus Provider Match online

appointment scheduling tool. Zoho Page Sense may record mouse clicks, mouse movements and scrolling activity. Zoho Page Sense does not track this activity on any site that does not use the Zoho Page Sense system. How Do We Use the Information We Collect? We use information that you provide to us in order to provide you with specific services that you request and to provide you with additional services that we believe may be of interest to you. For instance, we may use your information in the following ways:  For the purposes for which you specifically provided the information including, for example, to enable us to customize informational delivery options per your preferences and to provide you the job application submission, bill pay and/or personal health information services requested by you.  To tell you about health-related programs and services that may be of interest to you, or to contact you in an effort to raise funds for charity.  To respond to emails, provide customer support, enforce our Website Terms and Conditions or other similar matters.  To help us run and maintain our website, study traffic patterns and generally learn about the usage of our website.  To enhance existing features or develop new features, products and services. With Whom Do We Share the Information We Collect? We do not sell, lease, or rent email addresses or contact information of our customers to third parties. We may share your personally identifiable information with affiliates and third parties, including e-commerce partners, who assist us by providing services to users of our website, including, but not limited to, credit card processing, database management, e-mail distribution, and website management. In the unlikely event that all or substantially all of our assets relating to our website are sold or transferred to another party, your personally identifiable information may be transferred to this acquiring entity, though we will take reasonable steps to ensure that your preferences are followed. How is Your Information Stored? Customer information collected on our websites and through our services may be stored and processed in the United States or any other country in which we or our service providers maintain facilities. While we sometimes ask for credit card numbers for certain service transactions, and either pass them on to a credit card processing service or process them manually, we do not store credit card numbers online. How is Your Information Protected? Please note that our forms are encrypted to protect your privacy. Once the information is sent to our site, it is kept in secure databases where it is not available to users on the Internet. We periodically review and modify, where appropriate, our security policies and procedures. We use reasonable care to protect your personally identifiable and confidential information provided by you to our site. We have in place a security program that seeks to mitigate this risk substantially. Please be advised, however, that while we strive to protect your personally identifiable information and privacy, we cannot guarantee or warrant the security of any information you disclose or transmit to us online and are not responsible for the theft, destruction, or inadvertent disclosure of your

personally identifiable information. In the unfortunate event that your “personally identifiable information” (as the term or similar terms are defined by any applicable law requiring notice upon a security breach) is compromised, we may notify you by e-mail (at our sole and absolute discretion) to the last e-mail address you have provided us in the most expedient time reasonable under the circumstances; provided, however, delays in notification may occur while we take necessary measures to determine the scope of the breach and restore reasonable integrity to the system as well as for the legitimate needs of law enforcement if notification would impede a criminal investigation. Aggregate Usage of Information This site automatically collects specific information on the number of visitors to our site and the pages viewed during the visits. The information thread for this purpose is not personally identifiable. Other Sites Our privacy policies and practices apply only to your use of our site. Our site may contain links to other sites. We are not responsible for the privacy policies and practices of these sites. You should read the privacy policies and practices of each site you visit to determine what information that site may be collecting about you. Children Under the Age of 13 Our website is not intended for children under the age of 13. We will not knowingly collect information from the website visitors in this age group. Disclaimers & Limitations DISCLAIMER OF WARRANTY MATERIALS, SERVICES AND OTHER INFORMATION ARE PROVIDED BY US FOR EDUCATIONAL PURPOSES ONLY. WE MAKE NO EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR USE, TITLE OR NON-INFRINGEMENT. PLEASE NOTE THAT, BY ITS VERY NATURE, A WEBSITE CANNOT BE ABSOLUTELY PROTECTED AGAINST INTENTIONAL OR MALICIOUS INTRUSION ATTEMPTS. FURTHERMORE, WE DO NOT CONTROL THE DEVICES OR COMPUTERS OR THE INTERNET OVER WHICH YOU MAY CHOOSE TO SEND CONFIDENTIAL PERSONAL INFORMATION AND CANNOT, THEREFORE, PREVENT SUCH INTERCEPTIONS OF COMPROMISES TO YOUR INFORMATION WHILE IN TRANSIT TO US. THEREFORE, WE HEREBY MAKE NO GUARANTEE AS TO SECURITY, INTEGRITY OR CONFIDENTIALITY OF ANY INFORMATION TRANSMITTED TO OR FROM THIS WEBSITE OR STORED WITHIN THIS WEBSITE. BEYOND OUR REASONABLE CARE TO SAFEGUARD YOUR INFORMATION WHILE IN TRANSIT, WE CANNOT AND DO NOT GUARANTEE THE ABSOLUTE SECURITY OF ELECTRONIC COMMUNICATIONS OR TRANSMISSIONS SINCE ANY TRANSMISSION MADE OVER THE INTERNET BY ANY ORGANIZATION OR ANY INDIVIDUAL RUNS THE RISK OF INTERCEPTION. IN ADDITION, WE HEREBY MAKE NO GUARANTEE AS TO SECURITY, INTEGRITY OR CONFIDENTIALITY OF ANY INFORMATION TRANSMITTED TO OR FROM THIS WEBSITE OR STORED WITHIN THIS WEBSITE. LIMITATION OF LIABILITY YOU ASSUME THE SOLE RISK OF TRANSMITTING YOUR INFORMATION AS IT RELATES TO THE USE OF THIS WEBSITE, AND FOR ANY DATA CORRUPTIONS, INTENTIONAL INTERCEPTIONS, INTRUSIONS OR UNAUTHORIZED ACCESS TO INFORMATION, OR OF ANY DELAYS, INTERRUPTIONS TO OR FAILURES

PREVENTING THE USE THIS WEBSITE. IN NO EVENT SHALL WE BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL, CONSEQUENTIAL OR MONETARY DAMAGES, INCLUDING FEES, AND PENALTIES IN CONNECTION WITH YOUR USE OF MATERIALS POSTED ON THIS SITE OR CONNECTIVITY TO OR FROM THIS SITE TO ANY OTHER SITE. Changes to Our Privacy Policies and Practices We may change the terms and conditions of our Privacy Policies and Practices at any time by posting revisions on this site. You agree to review the Privacy Policies and Practices portion of this site each time you visit so that you are aware of any changes made to these policies and practices. Questions & Comments If you have any comments or questions about our privacy practices or your experience with our website, please do not hesitate to contact: [email protected] You may also contact Shine Aesthetics and Wellness at: Phone: 469-938-0600 Fax: 469-938-0700

TeleMedicine Consent

By scheduling a Telehealth call with Shine Aesthetics and Wellness you understand and agree to the following:

Telemedicine services may be offered as sole or partial treatment. Telemedicine services involve the use of audio, live video (like Skype, Zoom, Etc.,), or other electronic communications to interact with you for the purpose of providing medical care, and/or follow-up services on an individual basis.  A potential risk of telemedicine is that your specific concerns, or unforeseen technical issues, may still necessitate a face-to-face session as part of your ongoing treatment. Additionally, in RARE circumstances security protocols could fail causing a breach of patient privacy. All laws concerning patient access to medical records and copies of medical records apply to telemedicine.  You may withhold or withdraw your consent to a telemedicine consultation at any time before and/or during the consultation without affecting your right to future care or treatment. The alternative to telemedicine is a face- to-face visit with a clinician.

By scheduling a Telehealth call with Shine Aesthetics and Wellness you understand that you have a right to request copies of medical records and have the right to revoke this authorization in writing at any time during the course of your treatment. You understand that this authorization will remain in place in perpetuity, or until such time as you revoke the authorization inwriting.

Social Media Policy

We welcome and encourage open discussions on Shine Aesthetic and Wellness’s social media sites and look forward to any comments, stories, and experiences you want to share. Before posting, please read our entire social media policy.  The opinions and or views expressed on Shine Aesthetic and Wellness’s social media platforms represent the thoughts of individuals and online communities and not those necessarily of Shine Aesthetic and Wellness or any of its corporate affiliates or any of their respective officers, employees, research staff, medical staff or members of its respective board of directors. The opinions and views expressed on these pages do not reflect the views of the site they are posted on, other sites affiliated with the site, the staff involved with maintaining the site, or any members of the site.  Shine Aesthetic and Wellness reserves the sole right to review, edit and/or delete any comments it deems inappropriate. Comments, including but not limited to the following, may be deleted or edited by the moderators. If needed, the users abusing our platform may be blocked from accessing accounts:

  • Abusive or hurtful comments directed toward another individual author or content creator
  • Off-topic and redundant comments (this includes promotion of events, groups, pages, Web sites, organizations, and programs not related to, approved by, or affiliated with Shine Aesthetic and Wellness)
  • Comments that use foul or hateful language
  • Personal attacks or defamatory statements or comments (i.e., making negative personal or untrue comments about an author)
  • Comments that violate the privacy of patients and their families
  • The information posted on one of our sites is not intended to be medical advice. It should not be considered medical advice or intended to replace consultation with a qualified physician or other health care provider.

By submitting content to any of Shine Aesthetic and Wellness’s social media sites, you understand and acknowledge that this information is available to the public and that Shine Aesthetics and Wellness may use this information for internal and external promotional purposes and fundraising purposes. Please note that other participants may use your posted information beyond the control of Shine Aesthetics and Wellness. If you do not wish to have the information you have made available via this site used, published, copied and/or reprinted, please do not post on this page.  You also understand that if you post any images to this page that you are representing and warranting that you either own the copyright to the image or have all the necessary permissions to publish that image on this page, understanding that once it is posted here, it may be copied and distributed by any visitor the page without any need for permission. You also represent and warrant that if you post any images of any person that you have their consent to publish their image or, if the image is of a person under the age of 18, you have the consent of their guardian to post that image.

Non-Discrimination Policy

We welcome and encourage open discussions on Shine Aesthetic and Wellness’s social media sites and look forward to any comments, stories, Shine Aesthetics and Wellness complies with applicable Federal civil rights laws regarding discrimination.

If you believe that Shine Aesthetics and Wellness has failed to provide these services or discriminated, you can file a grievance in person or by fax or email:

Phone: 469-938-0600
Fax: 469-938-0700
[email protected]

If you need help filing a grievance, we are available to help you. You can also file a civil rights complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, electronically through the Office for Civil Rights Complaint Portal, available at the HHS Office for Civil Rights website, or by mail or phone at: U.S. Department of Health and Human Services 200 Independence Avenue, SW Room 509F, HHH Building Washington, D.C. 20201; 1-800-868-1019, 800-537- 7697 (TDD). Complaint forms are available at the U.S. Department of Health and Human Services website.